Last reviewed: September 2026
Who is responsible
The Fieldwork Project is an unincorporated volunteer initiative run by Gabriele Ferretti, who is responsible for the personal data described here (the “controller” under UK data protection law). It is not a company or a registered charity. Write to contact@fieldworkproject.co.uk with any question about this notice.
What is collected
- When you email the project: your name, email address, the organisation you represent, and whatever you choose to say in your message.
- During a piece of work: information an organisation chooses to share about how a task is done, such as sample documents or exported records. The project asks for personal information to be removed before anything is shared. Where some remains, it is used only for that piece of work. Where access to an organisation's own systems is agreed, it is limited to what the work needs.
- When you visit this site: aggregate, anonymous usage statistics only. See Cookies and analytics.
The project does not ask for special category data, such as health information, and asks you not to send it. If your work involves sensitive personal information, such as casework or safeguarding records, say so at the outset so the work can be arranged to avoid handling it.
Why it is held, and on what basis
| Purpose | Lawful basis |
|---|---|
| Replying to enquiries and arranging conversations | Legitimate interests: responding to someone who has made contact |
| Carrying out a piece of work with an organisation | Legitimate interests: providing the help the organisation asked for |
| Aggregate site statistics | Legitimate interests: understanding whether the site is useful |
How long it is kept
- Enquiries that do not lead to a piece of work: deleted within 12 months.
- Information shared during a piece of work: [TO COMPLETE: how long it is kept after the work ends, and whether it is deleted or returned]
Your rights
Under UK GDPR you have the right to ask for a copy of the personal data held about you, to have it corrected or erased, to restrict or object to how it is used, and to receive it in a portable format. Write to contact@fieldworkproject.co.uk and you will get a response within one month.
Complaints
If you are unhappy with how your data has been handled, please say so first so it can be put right. You also have the right to complain to the Information Commissioner's Office, the UK's data protection regulator, at ico.org.uk.
Changes to this notice
If the way personal data is handled changes, this page is updated and the review date at the top changes with it. Organisations the project is working with are told directly.